The National Registry of Businesses announced this week the launch of the service of the “electronic company vault,” a new digital platform designed to facilitate administrative and economic procedures for businesses.
This new solution will take effect effectively and mandatorily from September 1, 2026, as part of the National Registry of Businesses’ broad digitalisation strategy.
A secure digital account for every company
The electronic vault of the company presents itself as a unique and secure digital account, automatically opened for each company registered in the National Registry of Businesses, based on its unique identifier, called “Patinda.”
This account will allow the business owner, or their legal representative, to control the entirety of their space on the digital platform. It will also offer free, secure and permanent access to all contracts and documents filed by the company.
Free and permanent access to documents
According to the National Registry of Businesses, the platform will provide free and continuous access, 24 hours a day and 7 days a week, to all of the company’s data and files.
Users will be able to view deposited documents, access the company’s files and extract digital copies at any time, without having to perform repeated physical procedures.
Remote administrative procedures
The electronic vault will also offer the possibility of carrying out several administrative operations remotely, notably updating data, depositing contracts and depositing the minutes of meetings.
These services will be carried out through the digital identity mechanism, which should strengthen the security of procedures and speed up the processing of requests.
Digitally certified copies
The platform will also allow extracting digitally certified copies conforming to the original for all deposited contracts and minutes.
Each page will bear an electronic imprint, with a precise recording of the date and time of deposition, in order to guarantee traceability and the probative value of the documents.
Tracking of operations performed on behalf of the company
The National Registry of Businesses specifies that this system will allow monitoring of all operations performed on the registry by people mandated by the company.
This concerns in particular accountants, lawyers and company agents, who will be able to intervene through their own accounts, in a secure and controlled framework.
Activation in a single visit
To activate this service, the legal representative of the company will need to go once to the nearest counter under the National Registry of Businesses.
They will need to present their national identity card to complete the procedures for opening the account and to update the company’s contact data, including the mobile phone number and the email address.
Steps to set up the account
After this first step, the legal representative will need to receive and sign the special receipt as well as the general terms of use of the service.
They will then obtain an official document containing the username and the password. Account activation will occur after receiving a secret code by SMS. The user will then be required to change the initial password to ensure the confidentiality of the account before beginning to use the available digital services.
Optional activation before the obligation
The National Registry of Businesses has indicated that the platform is currently available for optional activation.
It will officially become mandatory from September 1, 2026, thus marking a new step in the modernization of services for enterprises and in the reduction of traditional administrative procedures.
